Request for Proposals (RFP) / Bids
General Town of Frisco Request for Proposal (RFP) Information
The Town of Frisco recognizes the need to use outside sources to provide professional services, construct capital projects, procure supplies and equipment and provide services for day-to-day operations and maintenance. Contracts for such services, supplies and equipment in excess of fifty thousand dollars shall be awarded through a formal competitive bid process.
When competitive bids are required, an “invitation to bid” shall be published in a local newspaper of general circulation at least fifteen days but not more than forty-five days from the bid deadline. The invitation to bid shall include an adequate description of the services, supplies and/or equipment to be purchased. Bids shall be opened publicly at the time and place designated in the invitation for bids. The amount of each bid and such other relevant information as may be specified by Town policy, together with the name of each bidder, shall be entered on a record and open for public inspection.
The Town shall not be obligated to select the lowest bidder, but shall select based on the criteria established in Chapter 9 of the Town Code and in the invitation to bid.
BidNet Direct
The Town of Frisco has joined Rocky Mountain E-Purchasing System on BidNetDirect.com. This is a regional e-procurement solution that provides vendors throughout Colorado easy online access to our upcoming RFPs. The Town of Frisco invites all vendors to register online and view all current RFPs.
Waste and Recycling Containers on Main Street
Invitation
The Town of Frisco is soliciting proposals from qualified vendors, manufacturers, suppliers, or contractors to furnish and deliver replacement public waste and recycling container stations along Main Street in Frisco, Colorado. The Town intends to replace existing public waste and recycling containers on Main Street with enclosed, durable, modular container stations that improve waste and recycling operations, reduce litter and wildlife access, support recycling diversion, improve signage and user education, and enhance the appearance of Frisco’s downtown core.
This RFP is intended to result in selection of one vendor or contractor to provide the containers and related services described in this RFP. The Town may, at its discretion, negotiate final scope, schedule, specifications, pricing, delivery, installation responsibilities, warranty, and maintenance with the selected proposer.
All bids associated with this Request for Proposals (RFP) will be due no later than 4:00 pm MST, Thursday, July 16, 2026. Late proposals will not be accepted.
Background
The Town of Frisco is located within Summit County at an elevation of 9,097 feet above sea level. The Town has 3,000 year-round residents spread over 1.89 square miles and is surrounded on three sides by Federal public land and on one side by Dillon Reservoir. The Town is served by Interstate 70 with two exits and by Highway 9, which runs north to south through the Town’s Summit Boulevard business district, to the Frisco Adventure Park. Tourism is foundational to Frisco’s economy, with the town seeing over 4 million visitors per year due to Frisco’s proximity to Denver and six ski resorts, including Breckenridge, Copper Mountain, and Vail.
The Town is pursuing upgrades to public waste and recycling containers located throughout Main Street. Existing container infrastructure presents ongoing operational challenges, including wildlife access, wind-blown litter, recycling contamination, aging infrastructure, and inconsistent aesthetics. The Town seeks enclosed, modular waste and recycling stations that improve functionality, accessibility, durability, and appearance.
The upgraded containers are expected to support public waste disposal and recycling along Main Street, maintain compatibility with the Town’s waste and recycling operations, and provide improved signage and public education opportunities. The Town is also interested in opportunities to incorporate enclosure graphics or design elements in coordination with the Frisco Arts Council or other Town-directed design review process.
The project supports Town goals related to environmental sustainability, quality core services, a vibrant economy, downtown cleanliness, recycling diversion, litter reduction, and long-term community resiliency. Recyclable materials collected from the Main Street public containers are expected to continue being transported by the Town’s current waste and recycling hauler to the Summit County Resource Allocation Park for processing.
Project Goals and Scope
The Town’s goals for this project are:
- Replace aging Main Street public waste and recycling containers with durable, enclosed, modular stations.
- Reduce wildlife access, wind-blown litter, overflow, broken bags, and general downtown waste management issues.
- Improve recycling collection and reduce contamination through clear labeling, compartment design, and public-facing signage.
- Provide container stations that are accessible, user-friendly, and appropriate for a high-pedestrian downtown environment.
- Ensure containers are compatible with the Town’s current waste and recycling hauler and service operations.
- Improve the visual appearance of public waste and recycling infrastructure in the Main Street corridor.
- Provide flexibility for placement, future relocation, maintenance access, and potential expansion.
- Support the Town’s sustainability, waste diversion, and climate action goals.
- Complete delivery and installation support in a timeframe that allows the containers to be operational by October 1, 2026, if feasible.
Project Scope
The Town of Frisco seeks proposals from qualified vendors to furnish and deliver approximately eighteen (18) dual-stream public waste and recycling container stations for installation along Main Street in Frisco, Colorado.
The Town is seeking durable, wildlife-resistant, enclosed container stations suitable for a high-use downtown environment and capable of withstanding alpine weather conditions. Proposers may submit any product that meets or exceeds the performance requirements outlined in this RFP.
The Town is not requiring a specific manufacturer or model. Final quantity may be adjusted based on pricing, budget, and operational needs.
Proposals shall include product specifications, pricing, delivery information, warranty information, and any optional services such as installation, anchoring, graphics application, and removal/disposal of existing container stations.
The Town reserves the right to negotiate final quantities, specifications, pricing, delivery schedules, and optional services with the selected proposer.
Desired station characteristics include:
- Dual-stream public waste and recycling configuration.
- Internal capacity of approximately two 35-gallon containers, two carts, or a comparable capacity proposed by the vendor.
- Fully enclosed cabinet or enclosure design.
- Wildlife-resistant closures and design.
- Wind-resistant design to reduce wind-blown litter.
- Clear front-loading, top-loading, or top/front user openings for public disposal.
- User-friendly access, with preference for designs that keep lids or hoppers closed when not in use.
- Durable metal frame and shell, or equivalent durable exterior suitable for high-use public areas.
- Service doors or panels that allow efficient emptying by Town staff, contractors, or the Town’s waste and recycling hauler.
- Locking or self-latching service access.
- Stainless steel or corrosion-resistant hinges, fasteners, and moving parts, where applicable.
- Durable finish appropriate for year-round outdoor use in a high-alpine downtown environment, including snow, ice, UV exposure, and freeze-thaw conditions.
- Accessible design consistent with ADA requirements and public right-of-way use.
- Signage or graphics areas for waste and recycling stream identification and public education.
- Compatible with use by Town staff and the Town’s contracted waste and recycling hauler.
- Designed to minimize litter, recycling contamination, and wildlife access.
Task 1: Product Specifications and Pricing
The proposer shall provide detailed information and pricing for the proposed waste and recycling container stations.
Deliverables
- Product specification sheets, drawings, and manufacturer documentation.
- Description of materials, finishes, colors, signage, graphics, decals, wraps, and custom branding options.
- Warranty information.
- Graphic template dimensions and digital file requirements, if custom graphics are available.
- Installation, anchoring, delivery, and site preparation requirements, if applicable.
- Pricing for:
- Individual container stations.
- Eighteen (18) container stations.
- Additional units.
- Delivery to Frisco, Colorado.
- Installation, assembly, anchoring, or related services, if offered.
- Custom graphics, wraps, artwork panels, or signage, if offered.
- Internal bins, carts, or liners.
- Replacement parts and optional maintenance services, if available.
- Any applicable fees, surcharges, exclusions, or assumptions.
Task 2: Graphics and Signage Options
The proposer shall describe all available signage, graphics, decals, wraps, artwork panels, and other visual elements that may be incorporated into the container stations. This shall include standard and custom options, graphic template dimensions, digital file requirements, production and installation capabilities, and associated pricing.
The Town may choose to include recycling stream graphics, public education messaging, custom wraps, artwork, Town branding, or design elements developed in coordination with the Frisco Arts Council.
Deliverables
- Graphic and signage specifications.
- Graphic templates and digital file requirements.
- Pricing for graphics, wraps, artwork panels, and installation services, if available.
- Final graphics or signage files, if included in the proposal.
Task 3: Delivery and Installation
The proposer shall describe the proposed delivery and installation approach, including delivery schedule, shipping method, unloading requirements, receiving responsibilities, assembly needs, installation instructions, anchoring requirements, and any site preparation needed. Proposers shall clearly state whether delivery, assembly, installation, anchoring, placement, or on-site support is included in the proposal. Proposers may also provide optional pricing for removal, disposal, recycling, or salvage of existing Town-owned container stations.
Deliverables
- Delivery plan and schedule.
- Installation, assembly, and anchoring instructions, if applicable.
- Site preparation requirements, if applicable.
- Installed container stations, if installation is included in the proposal.
- Final delivery and installation checklist.
- Warranty documentation.
- Replacement parts ordering information, if available.
- Description of removal, disposal, recycling, or salvage services for existing container stations, if offered.
Timeline
The selected vendor shall demonstrate the ability to manufacture, deliver, and, if applicable, install the proposed container stations in a timeframe that supports the Town’s goal of having the stations operational by October 1, 2026.
Budget
Funding is anticipated to come from the Town’s disposable bag fee revenues, subject to final approval and appropriation. Disposable bag fee revenues are intended to support eligible waste reduction, recycling, composting, infrastructure, outreach, education, litter reduction, and environmental sustainability activities. The Town of Frisco has budgeted up to $130,000 for this project.
Submittal Information
Important Dates
- RFP Release Date Wednesday, June 17, 2026
- Questions Due Wednesday, July 1, 2026, by 4:00 pm MST
- Responses to Questions Wednesday, July 8, 2026, by 4:00 pm MST
- Proposals Due Thursday, July 16, 2026, by 4:00 pm MST
- Proposal Opening Thursday, July 16, 2026, at 4:01 pm MST
- Interviews (virtual or in-person – TBD) July 29- August 1, 2026
- Potential Bid award Tuesday, August 18, 2026
Proposal Requirements
- Letter of Proposal and Commitment: This letter should identify the firm(s) and key staff who will be working on the project, and commit them for the duration of the project, if selected. The letter should also state that the firm has read and understands the requirements of the RFP.
- Qualifications: Provide at least two examples of projects demonstrating experience providing public waste, recycling, streetscape, park, downtown, or similar outdoor container systems. Include client references and contact information.
- Methodology and Approach: Describe the proposed product, delivery approach, installation approach (if applicable), and any features that distinguish the proposed system.
- Additional Items: Include all other pertinent information regarding this RFP, particularly anything that the proposer feels addresses why its business or team would be a good match for this project.
- Schedule: Proposer shall submit a preliminary timeline of dates, products, delivery and schedule for the process including, but not limited to, start date, proposed end date, etc.
- Rate Schedule: Proposers shall submit a detailed pricing schedule for the products and services included in their proposal. Pricing shall clearly identify all costs, optional services, fees, exclusions, and assumptions. Rate schedule shall also include:
- Unit cost per container station.
- Cost for eighteen (18) units.
- Cost for alternate quantities or additional units.
- Delivery/freight to Frisco, Colorado.
- Installation, assembly, anchoring, or on-site support, if included.
- Internal bins, carts, or liners.
- Signage, labels, graphics, decals, wraps, or custom design elements, if offered.
- Warranty terms and any extended warranty costs.
- Optional maintenance services, if offered.
- Replacement parts pricing, if available.
- Taxes, fees, surcharges, or exclusions (Town is a tax-exempt entity).
- Any assumptions, exclusions, or Town responsibilities.
- Optional pricing for removal, disposal, recycling, or salvage of existing container stations.
- Proposers shall clearly state whether their proposal includes installation, installation supervision, anchoring, placement, unloading, assembly, or only delivery.
Evaluation Criteria
Proposals will be evaluated based on the following criteria:
CriteriaWeight
Product Quality, Durability, and Functionality30%
Cost30%
Compliance with Specifications20%
Vendor Experience and References10%
Delivery Schedule10%
Deadline and Instructions
Please submit digital copies of the proposal either via email to the address below or via flash drive delivered to the address below. There is no limit to the number of pages or proposal size, but concise proposals are encouraged. Please note: files over 10 MB cannot be accepted via email and must be delivered via flash drive or through a file share service such as Dropbox or Google Drive. Submittals must be received no later than 4:00 pm on Thursday, July 16, 2026.
Email: nicoc@townoffrisco.com
Delivery: Town of Frisco
Attn: Nico Cruz
1 Main Street
PO Box 4100
Frisco, Colorado 80443
The Town will not accept late proposals.
The submittal of a proposal shall be taken as evidence that the proposing vendor has full knowledge of the scope, nature, quality and quantity of the project to be performed and the detailed requirements and conditions under which the project is to be performed.
This solicitation does not commit the Town of Frisco to award a contract, to pay any costs incurred with the preparation of a proposal, or to procure or contract for services or supplies. The Town of Frisco reserves the right to accept or reject any or all proposals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this proposal process if it is in the best interest of the Town to do so. After contract negotiations, prospective vendors may be required to submit revisions to their proposals. All proposers should note that any contract pursuant to this solicitation is dependent upon the recommendation of the Town staff and the approval of the Frisco Town Council.
Questions and Answers
All questions concerning this RFP must be submitted by email to Nico Cruz, Sustainability Coordinator for the Town of Frisco, at NicoC@townoffrisco.com by Wednesday, July 1, 2026, by 4:00 pm MST. Addenda, reports, and responses to questions will be distributed by Wednesday, July 8, 2026, by 4:00 pm MST. Please check the Town of Frisco website and Bidnet for any addendums to the RFP.
Proposer Interviews
The Town may request interviews, virtual meetings, or product demonstrations with selected proposers July 29 – August 1, 2026. Proposers should be available during this period if requested. Any costs incurred by respondents in preparing or submitting a proposal, participating in an interview, or providing a product demonstration shall be the respondent’s sole responsibility.
Introduction
The Town of Frisco (“Town”) is seeking competitive bids from qualified companies to effectively and efficiently provide Homeowner Association (“HOA”) Management and Maintenance Services for a 9 unit residential development known as Mary Ruth Place (“Project”), (Attachment 1).The successful HOA Management Company (“Manager”) will work with the Town for initial HOA set up and will transition to being responsible to a Board of Directors of the Homeowner’s Association for performance of all property management and maintenance services.
Background
The Project was built in 2018 as an affordable rental housing community. The project is a deed-restricted local workforce development, comprised of 9 units ranging in size from Studios to 2-bedroom.
Located at 306-311 Galena Street, the project contains three buildings, assigned unit parking, site landscaping, outdoor unit storage, and a solid waste storage area. The Town is selling four of the units for condominium living, restricted to households earning no more than 130% AMI. The other 5 units will be owned and maintained by the Town of Frisco as employee living units.
Scope of Services
Manager shall furnish all labor, transportation, and incidentals necessary to perform the Homeowner Association Management service.
Initial Tasks during project construction including but not limited to:
- The Manager will prepare for Town consideration for the initial HOA budgets (capital and operation) based on their experience with similar projects.
- The Manager will provide input to the Town and assist in the development of HOA and property documents.
- The Manager will establish an appropriate website platform and accounting system, and open necessary bank accounts on behalf of the HOA as deemed necessary.
- The Manager will work with the Town to transition from a Town-controlled project to a Unit Owner controlled Board/HOA.
Ongoing Operation Tasks and Expectations:
- The Manager will be proactive and will manage all property issues related to the project including: HOA Operations, Board/Homeowner Communication, Property Maintenance, and the administration of HOA finances, including but not limited to:
- Administer the HOA budget and enforce property rules and regulations.
- Manage the activities and meetings of the HOA Board of Directors. The Manager will provide any records, minutes, or documentation of Board of HOA action to property owners as requested pursuant to Colorado State Law and/or HOA rules and regulations.
- Collect dues and manage HOA finances.
- Prepare monthly reports and financial statements for the Board.
- Execute contracts on behalf of the Board and management of these contracts with vendors and service providers as approved by the Board.
- Establish and maintain effective outreach and communication with the property tenants.
- Establish and maintain a HOA website and email system.
- Ensure required HOA insurance is maintained per local and State requirements.
- Be readily available and responsive to the Board and to tenants. (Provide 24/7 contact information for after- hour response as needed).
- Schedule and supervise maintenance of common areas, requested unit maintenance and repairs by tenants, Property Maintenance as detailed on Attachment 2, and other HOA responsibilities.
- Work shall be completed as set forth in Attachment 3, the Town of Frisco’s Contract for Goods and/or Services (“Contract”) for this project to be negotiated with the Town based upon a Manager’s written proposal.
Date and Time of Service
Service will be performed on an ongoing basis beginning September 1, 2026. Service will be performed on a regular schedule (Monday through Sunday as requested) to be agreed upon prior to Contract execution. The potential schedule of all repairs/improvements should be included in the Manager’s written proposal.
Indemnification and Insurance
Manager shall indemnify and hold harmless the Town & HOA from and against all claims, damages, losses, and expenses arising out of or resulting from acts or omissions of the Manager, Manager’s subcontractors, or otherwise arising out of the performance of services by the Manager. No later than seven (7) days following the execution of the Contract between the Town and Manager, the Manager shall provide the Town with certificates of insurance evidencing the types and amounts of insurance specified below:
- Standard Workers’ Compensation as required by Colorado State Statute, and employers’ liability insurance covering all Manager or subcontractor employees acting within the course and scope of their employment; and
- General Liability Insurance covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:
- $1,000,000 each occurrence;
- $1,000,000 general aggregate;
- $1,000,000 products and completed operations aggregate; and
- $50,000 any one fire.
- Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit.
- Protected Information Liability insurance covering all loss of Town Confidential Information, such as PII, PHI, PCI, Tax Information, and CJI, and claims based on alleged violations of privacy rights through improper use or disclosure of protected information with minimum limits as follows:
- $1,000,000 each occurrence; and
- $2,000,000 general aggregate.
- Professional Liability Insurance covering any damages caused by an error, omission or any negligent act with minimum limits as follows:
- $1,000,000 each occurrence; and
- $1,000,000 general aggregate.
- Crime Insurance including employee dishonesty coverage with minimum limits as follows:
- $1,000,000 each occurrence; and
- $1,000,000 general aggregate.
- Additional Insured. The Town & HOA shall be named as additional insured on all commercial general liability policies required of Manager and subcontractors.
- Primacy of Coverage required of Manager and each subcontractor shall be primary over any insurance or self-insurance program carried by Manager.
- Cancellation. The above insurance policies shall include provisions preventing cancellation or non-renewal, except for cancellation based on non-payment of premiums, without at least 30 days prior notice to Manager and Manager shall forward such notice to the Town within seven days of Manager’s receipt of such notice.
- Subrogation Waiver. All insurance policies secured or maintained by Manager or its subcontractors in relation to this Contract shall include clauses stating that each carrier shall waive all rights of recovery under subrogation or otherwise against Manager or the Town, its agencies, institutions, organizations, officers, agents, employees, and volunteers.
Manager shall obtain, maintain, and ensure that each subcontractor shall obtain and maintain insurance as specified in this section at all times during the term of this Contract. All insurance policies required by this Contract shall be issued by insurance companies as approved by the Town/HOA. Manager shall provide to the Town/HOA certificates evidencing subcontractor insurance coverage required under this Contract within seven Business Days following the effective date, except that, if Manager’s subcontract is not in effect as of the effective date, Manager shall provide to the Town/HOA certificates showing Manager insurance coverage required under this Contract within seven business days following Manager’s execution of the subcontract. No later than 15 days before the expiration date of Manager’s or any subcontractor’s coverage, Manager shall deliver to the Town/HOA certificates of insurance evidencing renewals of coverage. At any other time during the term of this Contract, upon request by the Town/HOA, Manager shall, within seven business days following the request by the Town/HOA, supply to the Town/HOA evidence satisfactory to the Town/HOA of compliance with the provisions of this section.
Proposal Format
Costs for performing services outlined in this Request for Proposals (RFP) shall be clearly stated to allow the Town to effectively evaluate each proposal. A potential daily schedule of services should also be included.
Refinements and Improvements
Applicants should feel free during the proposal submission process to provide any suggestions or comments that might be advantageous for the Town to consider in terms of efficiencies, issues, or processes. The Town is not committed to any single scenario, however efficiency of resources and minimizing impacts are critical in completing all work.
Administrative Information
Issuing Agency
This RFP is issued by the Town of Frisco’s Community Development Department. For questions, please contact James Gorham, Economic Development Manager, at jamesg@townoffrisco.com. The Contract resulting from this RFP will be between the Town of Frisco and the Manager until which time the HOA is established.
Purpose
This RFP provides prospective Managers with sufficient information to prepare and submit proposals for consideration by the Town. To be considered responsive, each proposal must provide for completion of the tasks outlined in the RFP. This RFP contains the instructions governing the proposals to be submitted and the materials to be included therein. These are mandatory requirements that must be met to be eligible for consideration.
Inquiries, Questions, and Scheduling
Prospective applicants are welcome to make inquiries and ask questions concerning the RFP, obtain clarification of any requirements, or schedule a site visit to the property. All questions concerning this RFP must be submitted by email to James Gorham, Economic Development Manager for the Town of Frisco, by Monday, July 13, 2026, at 12:00pm MST. Addenda and responses to questions will be distributed on or before Friday, July 17, 2026, at 12:00pm MST. Proposals must be submitted to the Town of Frisco via email to jamesg@townoffrisco.com byThursday, July 30, 2026, at 12:00pm MST. The proposal should outline the schedule for commencement of service.
Proposal Content
The proposal submitted must clearly address the requirements outlined in the RFP. Any concerns that the prospective Manager may have about meeting these requirements shall be specifically identified in the proposal.
Scope of Work
Provide an outline of the prospective Manager’s understanding of the project. Summarize the basic approach to providing the services, and any recommendation on improving efficiencies in the process.
Qualifications
The prospective Manager shall furnish a summary of experience on similar projects and be prepared to provide examples. Include a brief description of past and current projects. Each summary shall include a brief project description and the name, address, email, and phone number of a local contact person involved in the project. The statement of qualifications should also provide a summary of the prospective Manager’s ability to successfully complete the requirements of this RFP. The statement of qualification shall be brief but shall include at a minimum the following:
- A brief history and professional experience of your firm in providing services for communities like the project and the number and type of similar communities you currently manage
- How many clients does your company currently manage in Summit County and how long has your company been working in Summit County
- What is the average length of time clients have stayed with your company
- What is the average ratio of property managers to properties
- What is the minimum experience required for your property managers
- Describe the software systems that your company uses
- Explain how you inspect, document, and handle violations of covenants and rules and regulations
- Explain your money handling procedures and financial reports, including internal accounting controls to protect the financial matters of the Association. Describe the financial reports you provide to the Boards of the communities you currently manage
- Identify work that is self-performed with in-house staff.
- Explain your relationship with vendors and subcontractors to accomplish the work to be performed in communities (exp: your company’s contact and rapport with a community’s trash collection vendor, landscape maintenance contractor, etc.)
- Detail your experience with handling interior and exterior property maintenance schedules, services, and emergency repairs.
Fee Proposal
Monthly fee for base services:
| Base Services: |
| Provide 24/7 contact number and maintenance to owners for emergency situations. |
| Provide options and cost proposals for approval for all non-emergent repairs and maintenance |
| Common Area Cleaning and Light Duty Maintenance |
| Collect all fees that Owners may be responsible for. |
| Third party contract procurement and management |
Hourly rates for additional services.
Where and when available, Manager may offer the following additional services:
| Additional Services: |
| Pedestrian Snow and Ice Removal |
| Intermediate Technician Labor |
| Skilled Maintenance Technician Labor |
| Licensed Journeyman Staff Electrician |
| Licensed Journeyman Staff Electrician |
| Third Party contracts, including but not limited to the procurement of contracts, or agreements for utilities, garbage, snow removal, and other services for the Project. |
| Replace HVAC filters semi-annually in any common area |
| Postage |
Submittal Information
Important Dates
RFP Release Date Monday, July 1, 2026
Questions Due Monday, July 13, 2026, by 12:00pm MST
Responses to Questions On or Before Friday, July 17, 2026, by 12:00pm MST
Proposals Due Thursday, July 30, 2026, by 12:00pm MST
Interviews (if needed) August 5th-6th, 2026
Selection and Contract Award August 10th, 2026
Instructions for Submission of Proposals
Please submit digital copies of the proposal either via email to the address below or via flash drive delivered to the address below. Please note, files over 10 MG cannot be accepted via email and must be delivered via flash drive or through a file share service such as Dropbox. Submittals must be received no later than 12:00pm, Thursday, July 30th, 2026.
Email: jamesg@townoffrisco.com
Delivery: Town of Frisco
Attn: James Gorham, Economic Development Manager
Community Development Department
1 Main Street
PO Box 4100
Frisco, Colorado 80443
The Town will not accept late proposals. The Town reserves the right to reject any or all proposals or accept what is, in its judgment, the proposal which is in the Town’s best interest. The Town further reserves the right, in the best interests of the Town, to waive any technical defects or irregularities in any and all proposals submitted. Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself. All materials submitted regarding this RFP become the property of the Town and will only be returned at the Town’s option.
During the RFP selection process, all proposals shall remain confidential. The entire selection process (procurement) file shall be opened to the public (which includes all proposers) after an agreement is approved by the Town, except those items for which confidentiality has been requested in writing by the Proposer, and providing that the Town Attorney has reviewed and determined this to be properly confidential under the State Open Records Act and other relevant statutes and regulations.
The Town are not liable for any costs incurred by those who have submitted proposals prior to the issuance of a signed contract.
Proposer Interviews
The Town may conduct interviews with selected firms during August 5th-6th, 2026. The Town requests the proposers seek to make themselves available during this time. Any cost incurred by the respondents in preparing or submitting a response to this RFP or interviewing for this project shall be the respondents’ sole responsibility.
The Town of Frisco reserves the right to make the award based on the proposal deemed most favorable to the Town, to waive any information, or to reject any or all proposals. The proposal shall remain open and not be withdrawn for a period of sixty (60) days from the submittal date. The Town intends to make a proposal selection within 21 business days after the closing date for receipt of proposals.
Proposal Evaluation and Selection
The Town intends to engage the most qualified prospective Manager available for this assignment while minimizing the costs to the Town. Responsiveness to the RFP will be a basis for evaluation. Proposals shall provide a straightforward and concise presentation adequate to satisfy the requirements of the RFP. The proposal should clearly express the prospective Manager’s understanding of the Town’s specific requirements, indicating the prospective Manager’s qualifications to conduct this service in a thorough and efficient manner.
Failure to disclose a conflict of interest is a misdemeanor criminal offense under Colorado Law. Such conflict may arise if any public official exercises any substantial discretionary function in connection with a government contract, purchase, payment, or other pecuniary transaction without necessary disclosures ad defined by Colorado Revised Statutes (C.R.S.) Section 18-8-308 as amended.
Selection Process
- The Town reserves the right to reject any and all proposals, to consider alternatives, to waive irregularities, and to re-solicit proposals.
- The Town reserves the right to conduct such investigations of, and discussions with, those who have submitted proposals or other entities as it deems necessary to assist in the evaluation of any proposal or to secure maximum clarification and completeness of any proposal.
- All proposals submitted must be valid for a minimum period of sixty (60) days after the date of the proposal opening. Each proposal must submit a list of all subcontractors, independent contractors, or subconsultants employed or proposed to be employed by the prospective Manager in the performance of the contract.
- Selection of a Manager will be made at the discretion of the Town. The Town may consider the following criteria when evaluating proposals, including but not limited to:
- Cost
- The reputation, experience, and efficiency of the prospective manager.
- The ability of the prospective Manager to perform the Contract or provide the goods and services within the time specified
- The comparative quality of the goods and services bid
- The prospective Manager’s performance under previous contracts with the Town of Frisco
- The number and scope of conditions attached to the proposal
- The prospective Manager’s interest in the project, as well as their understanding of the project scope and the specific requirements of the Town.
- The application of all the above criteria to any sub-consultants, subcontractors, or products to be utilized by the prospective Manager.
- Contract negotiations will take place with the most qualified prospective Manager. The Town reserves the right to incorporate specific contract provisions into the prospective Manager’s standard contract if the Town’s standard contract cannot be used. Such provisions include but are not limited to insurance and indemnification provisions and governmental immunity provisions. If a contract cannot be negotiated, the negotiations will be terminated in writing and negotiations will begin with the next most qualified prospective manager.
Attachments
- Site Plan for Mary Ruth Place
- Property Maintenance Outline of Tasks
- Town of Frisco Contract for Goods and/or Services Template
Attachment 1 – Site Plan for Mary Ruth Place
Attachment 2 – Property Maintenance Outline of Tasks
Property Maintenance Outline of Tasks
Items include but are not limited to:
- On Call 27/7 (must respond to an emergency within One Hour and within 24 hours for non-emergency requests)
- Common Area issues and repairs
- Locks, lockouts, and secure premises
- Gutter/heat tape maintenance
- Manage maintenance requests/repairs and complaints
- Coordinate and supervise repairs with subcontractors.
- Removal of items left in or outside of unit at turn over.
- Snow removal
- Landscape maintenance
- Damage cost estimates and repair recommendations for common areas.
- Coordination for the removal of abandoned or unauthorized vehicles
- Cleaning of Trash & Recycling areas
- Coordination of exterior maintenance and repairs on buildings, structures, common areas, and facilities